March 2008 Secretarial Practice

Secretarial Practice
Time : 3 Hours Marks : 100
Instructions : (1)All questions are compulsory. (2) Figures to the right indicate full marks for the question. (3)Figures to the left indicate question numbers. (4)Answer to every question must be started on a new page.
Q. 1 (A) Select the proper option from the option given below the rewrite the
sentences: (5)[15]
  1. If a share of Rs. 100 is issued at Rs. 100, it is said to be issued _________.
    1. at Par (b) at Premium (c) at Discount
  2. Depository Act was passed in ___________.
    1. 1996 (b) 1986 (c) 1985
  3. Interim dividend is paid __________.
    1. at the end of the year. (b) between two Annual General Meetings.
(c) at the beginning of the year.
  1. Depositors are ___________ of the company.
    1. Loan creditors (b) Owners (c) Suppliers
  2. The proceedings of the meeting must be recorded within __________ days in minutes book.
    1. 90 (b) 30 (c) 60
(B) Match the pairs: (5)
Group 'A'
Group 'B'
    1. Debenture Holders
    2. Surrender of Shares
    3. Bonus Shares
    4. Letter of Forfeiture
    5. Dematerialisation
      1. Transfer of shares due to operation of Law
      2. Preference shareholders
      3. Forfeiture of shares
      4. Share trading with papers
      5. Owners of Company
      6. Capitalisation of Reserves
      7. Paperless share trading
      8. Allotment of shares
      9. Creditors of the company
(10) Voluntary return of shares to company
(C) Fill in the blanks and rewrite the sentences: (5)
1. The rate of final dividend is recommended by ___________.
2. Share capital of a joint stock company is known as its _________ capital.
3. __________ report is enclosed with a notice of Annual General Meeting.
4. SEBI was established in the year _________.
5. Debenture holders receive __________ certificate from the company.
Q. 2 Write short notes on any THREE of the following: [15]
1. Features of Preference shares.
2. Rights of Debenture holders.
3. Importance of SEBI.
4. Importance of Report in company.
Q. 3 Distinguish between the following: (any THREE): [15]
1. Shares and Debentures.
2. Dividend and Interest.
3. Share Certificate and Share Warrant.
4. Annual Report and Committee Report.
Q. 4 State whether the following statements are TRUE or FALSE with reasons.
(Any THREE): [15]
  1. There is not any procedure of Allotment of Shares.
  2. There is no need of Depository system of trading in India.
  3. Debenture is a Loan Capital of the Company.
  4. A private company need not prepare a Register of Members.
Q. 5 Write short answers of the following. (Any TWO): [10]
1. State the points to be noted with respect to declaration of Interim dividend.
2. State the importance of Minutes book.
3. State the essentials of Good report.
Q.6 Answer the following: [10]
What are Equity Shares?
Explain the features of Equity Shares.
Define Call on shares.
Explain Secretarial duties relating to making a Call on shares.
Q. 7 Answer the following: [10]
Draft a letter of allotment of Debentures.
Define Minutes.
Give content of Minutes.
Q. 8 Answer the following: [10]
What is Dematerialisation of Shares?
Explain the procedure of Dematerialisation of Shares.